The Fair Oaks Lacrosse Club is powered by parent volunteers. In order for the club to exist and be successful, we require parent volunteer hours on behalf of each player. Because the boys can only play when we cover the required shifts for every game, each family will be required to volunteer for these shifts during some of the games. The roles are not complicated, anyone can do them, and a short training will be provided for the parents volunteering for each role.
During the online registration process, you will rank the parent volunteer roles in order of preference. Once team rosters are finalized, the Club’s volunteer coordinator will notify you of the position to which you have been assigned. The volunteer coordinator will attempt to give you your top choice of position, but this will depend on every role being covered.
Please take a moment to read each of the job descriptions below before starting online registration so you are familiar with the expectations.
Scorekeeper/Timer/Spotter (7-9 per team)
Home Games require 1 scorekeeper and 1 timekeeper. Away games require 1 spotter. A 1-2 hour training will be required prior to the start of the season, after which the volunteer will be trained as a scorekeeper, timer, and spotter, and will be prepared to sign up for the various shifts throughout the season. Shifts will be evenly divided among the volunteers.
√ Scorekeeper (1 person per home game)
o Arrive at least 30 minutes before game time to be sure that scorecard is completed well in advance of game time.
o Bring a copy of the roster (from team coordinator) with names of players in numerical order by jersey number and fill in score sheet including date of game and name of opponent.
o Keep official score.
o Hand score sheets to coaches at the end of the game.
√ Timekeeper (1 person per home game)
o The timekeeper is responsible for keeping the time of both the game and any penalties called.
o Since there are rarely scoreboards at most of the fields where field lacrosse is played, there must be more communication between the timekeepers and the referee to ensure the game is timed correctly.
o The timekeeper may also be responsible for using the air horn as needed.
√ Spotter/Air horn (1 person per away game)
o Assists scorekeeper/team statistician and timekeeper.
o Confirms referees calls, calls out ground ball pickups, goalie saves, scores and assists.
o Will be familiar with the rules of youth field lacrosse and referee hand signals.
√ Team Photographer (1 person)
o This role requires a camera that can take action shots and shots at a distance (a phone camera will not work). We would like to share pictures amongst the families involved as well as provide an end of the year plaque with a photo of each player in action.
For more information:
• Boys’ rules: http://www.uslacrosse.org/the_sport/boys_rules.phtml
• Referee hand signals: http://www.laxrules.com/
FO LaX Field Crew (2-3 per team)
• Ensure field markers are in place, re-measure and square as needed, place new markers as needed for first lines. Measure twice, check three times, and line it once.
• Fields are mowed on Thursdays and some Fridays. Line the fields over top of the existing lines every Thursday or Friday prior to home games.
• On away or off game weeks, walk the field on Thursday and arrange for touch up lines if they are not crisp. Heavy rain may require weekly striping; good weather may only require every other week.
Game Day Readiness (home games only)
• Set up the scorekeeper’s table and time clock at least 30 minutes prior to the game.
• Bring small cooler with 2 waters for the referees (to be located at the scorekeeper’s table).
• Arrange for EZ Ups to be brought to the field for scorekeeper’s table and players.
• Set up goals and 7 cones on game day (when we are the first game of the day, setup one hour prior to game time).
• Place 4 game balls at each end line and have 2-3 additional balls at scorekeeper’s table for referees.
• Ball sweep throughout the games to maintain 4 balls at end line.
• Tear down goals and cones at home games only (when we are the last game of the day).
FO LaX Sideline Manager (3-4 per team)
This job involves ensuring that parent/spectator behavior is appropriate, and that any inappropriate behavior is addressed per guidelines. Parents volunteering for this position will be assigned games in rotation with the other sideline managers. Volunteering as a Sideline Manager requires no training and parents volunteering for other positions may also be required to volunteer as Sideline Manager as needed. 1 Sideline Manager is required for every home and away game.
• Is the cultural keeper of the team and must be PCA trained (by visiting website and reading training material).
• Assures spectators are seated only along the sideline opposite the side reserved for players and coaches, approximately 6 yards away from the sideline and never behind the end lines.
• Employs techniques and processes for maintaining decorum during the game, and when necessary, handing out purple cards as noted in http://www.uslacrosse.org/official/pdf/mdocsportsmanshipcard.pdf
• Handy trifold available as onsite guideline http://www.uslacrosse.org/official/pdf/scard_sidelinemgrinstructions.pdf
• In the rare event that a blue card must be issued or a game must be terminated, discuss the event with coaching staff who will discuss with the board and complete and submit a Sportsmanship Incident and Game Termination Report: http://www.uslacrosse.org/official/pdf/scard_gameterminationreport.pdf
All of these documents are also available on the NCJLA website www.ncjla.org
FO LaX Team Coordinator (1 per team)
Establish signupgenius.com signup sheet for your team
• This should be established as soon as the season schedule is available and will need to be maintained throughout the season as new events are scheduled
• Refer to fairoakslacrosse.org for team game schedule
• This will allow parents access to the signup sheet individually; signups will be visible to the team
• Each team needs to be entered as a separate group
• Ensure reminders are being sent by signupgenius.com website prior to games
• Contact the parents who have not signed up and ensure their participation
• Update the signup list on signupgenius.com as game times and locations change
Communicate with the parents
- Generally be available to answer questions about volunteer positions and distribute copies of job descriptions
- Field concerns from parents about volunteer positions and relay to the Board or Club Parent Volunteer Coordinator
- Updating the signupgenius.com website with changes in game times/dates will give you the opportunity to send out notification emails automatically to those affected.
Communicate with Club Parent Volunteer Coordinator
- Any questions should be directed to Parent Volunteer Coordinator
- As events develop, you may be asked to help identify people to volunteer for fundraisers, tournaments, end of the year parties, etc.
FO LaX Team Manager (1 per team)
Confirm game times and locations with coaches and referees the week before games. Games cannot be played without this step, so this volunteer must be able to reliably handle this task in a timely manner and confirm completion of the task with the coach.